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CNI Re-Occupancy Lottery Procedures

October 23, 2017

Lottery Procedures

To be fair and impartial in assigning units among households in each priority group, the Norwalk Housing (NH) will conduct a Lottery to determine the order in which new units are assigned. The lottery will determine the sequence in which eligible households from the same priority group, as outlined in the Re-Occupancy Plan, are given the
opportunity to return to the new community.

All heads of household residing at Washington Village on September 10, 2013 (Original Residents) or those that subsequently moved into the site (Non-Original Residents) will automatically be placed in the lottery unless they moved from Washington Village as the result of an eviction.

The Washington Village Re-Occupancy Lottery was held on October 5, 2017. A representative from the Fair Housing and Fair Rent/Human Relations Commissions will participate as witnesses to certify the lottery was conducted in a fair and impartial manner in accordance with this policy and set of procedures. Staff from Norwalk Housing will also be present.

In summary, NH staff in conjunction with Housing Opportunities Unlimited (HOU), the relocation consultant, will identify all eligible Washington Village households in an Excel spreadsheet. The resident list will be sorted in alphabetical order by last name. NH will use an electronic random sort function to generate a list of random numbers from 1041 through 1188. This random list will be printed and the original will be signed by all present there is an official record of the lottery list. These random numbers will be assigned in sequential order to the alphabetized list of households. The random numbers will be normalized from 1 through 148.

Lottery Review Sequence
Lottery ranking is only one factor that determines the order in which residents are offered apartment units. Once a lottery number is assigned the households will also be sorted by demolition phase, Original & Non-Original resident status and apartment size to match their needs.

To determine the order in which households are a unit, NHA will sort Washington Village households into "buckets" based upon the priority categories for the respective re-occupancy phase. The households in each priority category will be ranked based upon their lottery number with the lowest lottery number being ranked first and proceeding to the highest lottery number. NHA will proceed in this manner until all priority categories have been ranked.

Those who need and/or are eligible for an ADA compliant apartment will be will be matched with a specially configured unit subject to availability. In the Phase One buildings there will be at least six (6) barrier free apartments that are replacement public housing units.
This process will be conducted for each phase of re-occupancy. The priority categories for each phase are slightly different and the priority status and composition of a given household may change over time. Should a household have a change in their priority status (example: the family size changes) they will be moved into the new priority group retaining the originally assigned lottery number.

Sequence of Events

  1. List compiled of all eligible households for re-occupancy in alphabetical order.
  2. Lottery numbers 1041 through 1188 which are generated from the electronic random sort will be assigned in sequential order to the alphabetized list of households.
  3. The list of all households will be re-sorted/ranked by:
    1. Demolition Phase
    2. Original / Non-Original / Voluntary Moves
    3. Apartment size
    4. Lottery number
  4. Residents will be notified of their Lottery number assignment and their resulting position on the priority listing for the apartment size they need.
  5. As apartment units become available, Trinity Management will assign specific apartments to households in accordance with the lottery results, stated priorities and
    housing needs in writing.

Lottery Number Assignment Process

  1. From the list compiled of all eligible households for re occupancy, the first priority group will be Phase I, Original residents.
  2. The second priority group will be Phase II, Original residents.
  3. The entire list of 148 residents will be sorted in priority order by bedroom size and lottery number: Phase I Original residents, Phase II Original Residents, Phase I Non-Original residents, Phase II Non-Original residents and finally Original residents who moved out prior to formal relocation.
  4. An alphabetical list will be maintained for easy reference by household.

Priority for New Units in Sequential Construction Phases

All Original and Non-Original Washington Village households who are lease compliant and meet the re-occupancy criteria* have a priority preference for a unit at the newly developed Washington Village site over households on the NHA waiting list. Redevelopment and re-occupancy of the new Washington Village will be completed in three phases. The Washington Village Re-Occupancy Plan laid out in the Admissions and Continued Occupancy Policy was adopted by the NH Board of Commissioners on July 19, 2017.

*As defined in the Norwalk Housing Authority's Admissions and Continued Occupancy Plan (ACOP) For Low Rent Public Housing Program and Project Based Section 8 Program Approved on July 1,
2017 or as amended.

NH will prioritize residents for Re-Occupancy as outlined in the Plan below:

Re-Occupancy Phase 1:

Priority # 1: Original Washington Village residents who reside in the area designated for the Phase 1 Demolition which includes buildings 200, 400, 500, 600, 700 and 800.

Priority # 2: Original Washington Village residents who reside in the area designated as Phase 2 Demolition which includes buildings 100, 300, 900, 1000 and 1100.

Priority # 3: Non-original residents who reside in the Phase 1 Demolition area.

Priority # 4: Non-original residents who reside in the Phase 2 Demolition area.

Priority # 5: Original residents who voluntarily moved prior to relocation assistance.

Priority # 6: All other eligible households on NHA's agency-wide waiting list including meeting income requirements for tax credit units.

Re-Occupancy Phase 2:

Priority #1: Original Washington Village residents who reside in the area designated as Phase 2 Demolition which includes buildings 100, 300, 600, 800, 900 and 1000.

Priority #2: Original Washington Village residents who moved offsite during formal relocation (with relocation assistance).

Priority #3: Original residents who voluntarily moved prior to formal relocation without eviction action (without relocation assistance).

Priority #4: Non-original residents who resided in the Phase 2 Demolition area only if this prevents the need to move before returning to a new Washington Village apartment.

Priority #5: Non-original residents who resided in the Phase 1 Demolition area.

Priority #6: All other eligible households on NHA's agency-wide waiting list including income requirements for tax credit units.

Re-Occupancy Phase 3:

Priority #1: Original Washington Village residents who moved offsite during formal relocation (with relocation assistance).

Priority #2: Original residents who voluntarily moved prior to formal relocation without eviction action (without relocation assistance).

Priority #3: Non-original residents who moved offsite with relocation assistance.

Priority #4: All other income-eligible households on NHA's agency-wide waiting list who meet income requirements for tax credit units.